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Accounts Payable Specialist
Platte River Power Authority
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Accounts Payable Specialist

Platte River Power Authority

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Details
Posted:
November 22, 2019
Location:
Fort Collins, Colorado
Salary:
45,264 - 62,244 / year (DOQ)
Type:
Full Time - Entry Level
Years of Experience:
Less than 2
Category:
Operations
Required Education:
High School

The Accounts Payable Specialist completes payments and controls expenses by calculating, receiving, processing, verifying accounts payable transactions and reconciling invoices.  The individual in this role will accurately and timely record transactions, adhere to timelines and deadlines, coordinate activities of Platte River’s payables and serve as a resource for internal customers. This position has no supervisory or lead role responsibilities.

Essential duties and responsibilities

  • Reviews and verifies invoices and check requests
  • Sets invoices up for payment by entering and uploading invoices into Avantis
  • Prepares electronic fund transfer payments (wires)
  • Monitors and applies vendor payment discount opportunities
  • Ensures payments are made accurately and timely
  • Prepares, schedules and performs check runs
  • Pays employees by receiving and verifying employee expense reports 
  • Ensures payments are up to date by reconciling monthly vendor statements and related transactions
  • Researches and resolves invoice discrepancies and issues with both internal and external customers
  • Corresponds with vendors and responds to inquiries
  • Prepares and deposits checks
  • Disburses petty cash by recording entry and verifying documentation; responsible for petty cash box and maintaining appropriate cash balance
  • Manages credit card program
  • Maintains historical records by scanning invoices and approvals and filing documents
  • Prepares and submits 1099 tax reporting
  • Produces and reconciles monthly and year-end reports
  • Maintains and updates accounts payable procedures
  • Provides supporting documentation for audits
  • Maintains regular and reliable attendance
  • Demonstrates safe work practices and comply with established safety procedures

Other functions

  • Assists with shipping and receiving
  • Provides credit reports to vendors
  • Performs other duties as assigned

Knowledge, skills and abilities

  • Strong written, verbal and listening communication skills
  • Strong computer skills with proficiency in Microsoft Office applications such as Microsoft Outlook, Word, Excel
  • Proficiency in data entry and data management
  • Strong attention to detail and accuracy
  • Skill in basic and general math
  • Ability to maintain effective working relationships with internal and external customers
  • Strong organizational, prioritizing and planning skills
  • Ability to meet deadlines
  • Ability to follow oral and written instructions
  • Knowledge of proper safety practices, procedures and regulations applicable to work being performed
  • Proficient with office applications such as Microsoft Outlook, Word and Excel
  • Able to establish and maintain positive, effective working relationships with internal and external customers
  • Ability to collaborate with team members across all Platte River departments and divisions to provide high quality customer service
  • Ability to work with frequent interruptions 
  • Ability to work independently and in teams
  • Able to remain insurable under Platte River’s vehicle liability policy
  • Skill in using accounting software is preferred

Minimum qualifications

  • High school diploma or equivalent
  • Current valid driver’s license and ability to remain insurable under Platte River’s vehicle liability policy

Physical requirements

  • While performing the duties of this job, the employee is required to frequently sit, stand, and walk. The employee must frequently lift up to 10 pounds and occasionally life and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. The following are approximate requirements and % of time:

a) Use of computer 70% of time while sitting or standing
b) Handling and organizing hard copy paper and/or scanning hard copy paper 25%
c) Lifting up to 10 lbs 5%

Work environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phone, photocopiers, filing cabinets and fax machines.

  • Exposure to routine office noise
  • Work hours are typically Monday through Friday business hours; however, unusual urgent situations may require the individual to work hours outside of business hours.

Bi-weekly salary range for this position: $1,741 - 2,745 (DOQ)
Salary range, if annualized, for this position: $45,264 - 62,244 (DOQ)

NOTES:

Additional Salary Information: salary paid on a bi-weekly basis
About Platte River Power Authority
Platte River Power Authority is a not-for-profit utility that generates and delivers safe, reliable, environmentally responsible and financially sustainable energy and services to its owner communities of Estes Park, Fort Collins, Longmont and Loveland. Platte River's generation portfolio includes thermal, hydro, wind and solar resources.
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